Keeping track of contracts (Beta)
One list for the lease, fleet accounts, suppliers, insurance, software and staff contracts, with the signed PDF on each, a reminder before the notice or end date, and a history nobody can rewrite.
For owner, manager · checked against the product on 2026-11-05
Step 1: Add a contract
Press New contract and fill in three things: the Title, Who it is with and the Type. Everything else is under More details: the PDF or a photo of the signed pages, the start and end dates, the notice date, the value and how often it is paid, and a link to a customer or vendor you already have. Press Add contract. A new contract starts as a draft. If it is already signed, choose Active under Status so the reminders run.
Step 2: Find one again
The list can be narrowed by type, by status, and by Due in the next 30, 60 or 90 days. Search looks at the title, the name and the notes.
Step 3: Keep it up to date
On the contract, press Mark sent, Mark signed or End contract as it moves along. To extend it, choose the new date under Renew until and press Renew. Add more files with Add file. Once somebody has signed through the link, it can no longer go back to draft or sent.
- Expiring soon
- From 30 days before the notice date (or the end date, once the notice date has passed) a signed or active contract shows Expiring soon on the list and on the contract, and the bell tells owners and managers once. Change the number of days with Remind me this many days before. To stop the bell counting them, turn off Contracts expiring in your notification settings.
- Expired
- A signed or active contract whose end date has passed shows Expired. Nothing is deleted.
- The timeline
- Every change is written down with who made it and when: added, sent, signed, renewed, ended, a file added or removed, a note. The timeline is kept for good. Nothing on it can be edited or removed.
- Files
- PDF, JPEG, PNG and WebP files are stored the same way as everything else in Torqix. A contract's files stay with the contract and do not show in the document library, so a lease or a pay agreement is only seen by owners and managers.
Step 1: Send a contract to be signed
Add the contract as a PDF, then fill in Who signs and Their email and press Send for signature. They do not need an account. Nothing goes out until you press it, and nothing is sent again by itself.
Step 2: They read it and sign
They get an email with a link that works for 14 days. Choose 7 or 30 under How long the link lasts. They open the PDF, tick the box to agree to sign electronically, type their name and press Sign contract. They cannot sign until they have opened the file.
Step 3: Follow it and keep the copy
The contract page shows Sent, Viewed, Signed, Expired or Withdrawn, and the timeline says what happened. Press Withdraw to stop a link. Once it is signed, press Download the signed copy: the file they read, with a last page saying who signed, when, and the fingerprint of the file they were shown. If someone else needs to sign too, open Send to another signer.
- If the file changes
- The link refuses and tells them to ask you for a new one. A file somebody signed stays on the contract and cannot be removed. To change the deal, add the new version as another file and send that.